Our company is built on respect for legal compliance and high ethical and moral values. Illegal or unethical behaviour is unacceptable to us. In an effort to effectively prevent and detect it, we have created an internal reporting system – an ethical line, based on anonymity, confidentiality and impartiality in the assessment of each report. The Ethics Line is operated by Fair Data Professionals.
Employees or other employees of the company (including job applicants and former employees), contractual partners, partners and members of our company's elected bodies can use the ethics line to report suspected violations of legal regulations in accordance with Directive (EU) 2019/1937 of the European Parliament and of the Council on the protection of persons who report violations of Union law and subsequent Czech legal regulations ("Legislation") or violations of ethical standards that our company is committed to complying with. Notifications can also be submitted anonymously. By notification and whistleblowers defined in the Legal Regulations are guaranteed the following rights from the Legal Regulations, especially the protection of their identity and protection against retaliatory measures. All notifications are dealt with confidentially, impartially, and the reporting party is informed of the results of the investigation if they remain in contact with us.
Use the notification form (we recommend using the Google Chrome browser) available on the website https://promedcs.whistlelink.com
Call the phone number +420 226 288 363.
Make an appointment via e-mail firstname.lastname@example.org on the above-mentioned telephone number with the relevant persons, who are:
Mgr. Lívia Djukić
Mgr. Ing. Jana Schwarz Duchková
Mgr. Diana Gregová
Notifications defined in the Legal Regulations can also be made through the external notification system established by the Ministry of Justice of the Czech Republic https://oznamovatel.justice.cz
The personal data of whistleblowers and possibly other persons who may be affected by individual notifications or whose data was obtained during the screening of notifications are processed in accordance with legal regulations in the field of personal data protection, in particular Regulation (EU) 2016/679 of April 27, 2016 on the protection of natural persons in connection with the processing of personal data and on the free movement of such data ("GDPR"). The administrator of personal data is PRO.MED.CS Praha a.s.
We keep records of received notifications to the extent of:
Notices received and documents related to the notice, including all personal data, are kept for 5 years from receipt of the notice.
In the case of reports submitted through the internal reporting system, only the appropriate person (external natural person) who is the only one who knows the identity of the reporter has access to the records.
The legal basis for the processing of personal data for the purpose of operating the ethics line is the fulfilment of a legal obligation that applies to our company according to the Legal Regulations, and in order to take appropriate measures to correct or prevent an illegal situation following the notification submitted, the legal basis for the processing of personal data is also the protection of the legitimate interests of our company.
In connection with the processing of personal data, the natural persons concerned have the rights to the extent and under the conditions set out in Articles 15 to 22 of the GDPR, namely:
The aforementioned rights can be exercised in writing at the address of the administrator's seat, including by email sent to the address: email@example.com. In the same way, you can contact the administrator with any other questions or comments about the conditions of personal data processing.